Executive Assistant (Part-Time)

Job Title: Executive Assistant (Part-Time)
Location: Remote Eastern Time Zone
Compensation:  $25-$40 per hour
Reports To: CEO
 
About Centric Software:

Centric Software stands at the forefront of innovation, delivering cutting-edge PLM solutions tailored specifically for the retail, fashion, footwear, luxury, and consumer goods industries. Our enterprise software applications are designed to meet the unique challenges of the fast-moving consumer goods market, empowering businesses to manage, optimize, and execute their critical processes with ease.

From concept to production, our software solutions streamline the journey of bringing products to life. We support our customers in effectively managing materials, sourcing, quality, and pricing, ensuring every step leads to a successful final catalog. With Centric Software, businesses can navigate the complexities of product development with confidence and agility.  www.centricsoftware.com

Job Summary:
We are seeking a highly skilled, detail-oriented, and multilingual Executive Assistant to provide strategic and administrative support to our CEO and occasionally other members of the executive team. This part-time role requires a professional with exceptional organizational skills, the ability to manage complex schedules, and a proactive approach to ensuring operational excellence. Ideal candidates will have demonstrated executive-level administrative experience, project/event management skills, the ability to travel occasionally, and a preference for those in the Eastern Time Zone.
 
Key Responsibilities:

Executive Support:

• Manage complex calendars and schedules, ensuring seamless coordination of meetings, appointments, and travel arrangements.
• Screen, organize, and prioritize the executive’s email inbox, flagging critical communications and ensuring timely follow-up.
• Act as a trusted gatekeeper for all incoming inquiries, facilitating clear, professional, and efficient communication.
• Handle approval requests, document management, and coordination of physical shipments.

Administrative Excellence:

• Prepare and process expense reports promptly, maintaining meticulous attention to detail.
• Provide personal assistance as needed, including handling sensitive personal tasks to alleviate the executive’s workload.

Project and Event Management:

• Plan, coordinate, and execute small-scale projects and events, ensuring all logistical and operational elements are handled effectively.
• Track project milestones and deadlines, providing regular updates to the executive.

Prioritization and Optimization:

• Evaluate incoming requests and determine priority levels based on strategic importance.
• Proactively identify opportunities to enhance productivity and streamline daily operations.

Collaboration and Flexibility:

• Provide light administrative support to other executives when appropriate, while ensuring the CEO’s priorities remain central.
• Adapt to shifting priorities and manage competing demands with professionalism and discretion.

Trust and Confidentiality:

• Build a strong, trusted relationship with the CEO to take on more responsibilities over time.
• Maintain the utmost discretion in handling confidential and sensitive information.

Qualifications:

• 2+ years of proven experience as an Executive Assistant, ideally supporting C-suite executives.
• Fluency in English and at least one additional language (French, Italian, or Spanish preferred).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
• Exceptional organizational skills, attention to detail, and superior written and verbal communication.
• Demonstrated ability to plan, coordinate, and manage events or projects effectively.
• Willingness to travel occasionally, as required.
• Ability to manage multiple tasks independently, maintain confidentiality, and adapt to dynamic needs.

 Preferred Qualifications:

• Familiarity with expense reporting systems and document management tools.

Ideal Candidate Profile:
The ideal candidate is a polished professional who thrives in a fast-paced environment and excels at anticipating needs. You bring a blend of executive administrative expertise, multilingual communication skills, and project/event management capabilities to ensure the executive’s priorities are met seamlessly.

Centric Software provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status or genetic information.


 

 

Centric Software provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status or genetic information.