Office Manager

Your responsibilities — with the opportunity to grow

• As the central contact person for the office, you will experience a variety of exciting tasks:
• You will take on official correspondence tasks and, in close cooperation with the central accounting department, you will be responsible for managing, checking and approving incoming invoices.
• Our locations shine - not only because of you as "First Contact", but also because of the implementation of the corporate identity, sensibly distributed and stylishly furnished offices, a wellstocked material warehouse, etc. - you ensure an all-round high-quality external presentation.
• You handle all administrative activities independently, from partnerships, licensing, insurances & data protection to our vehicle fleet and the administration of our suppliers, cleaning companies and property managers.
• Even good things can be improved - you optimise our operational systems, processes, policies as well as work and building security in close cooperation with the Head of Security
• You analyse and negotiate our contracts and take over budget responsibility for all German locations.
• As an organisational talent, you take care of the central appointment management, the expense notes for our managers, translate documents and are responsible for outgoing mail.
• Events, fun and meetings - you take care of the process together with our event manager:
• You organise and coordinate events such as trade fairs, conferences, training courses, team meetings, company and customer events, including cost and budget analysis.
• As support for our event manager, you create presentations and company overviews.
• You not only take care of the physical well-being as required, but also represent the company personally at events

You will work closely with the HR department :

• You develop and manage detailed onboarding plans for our new employees in cooperation with the respective line manager and explain the daily work routine with us.
• As an accompanying support you provide our new bees with all necessary materials (hardware, business cards etc.)
• You act as a mouthpiece between the team members of the German locations and the higher-level HR department.
• You are responsible for absence management (holiday/sickness/home office etc.) and internal knowledge management.
• You coordinate the HR processes for departing employees

Your profile — what do you need to fit in with us?

• You have already gained experience as an office manager or in a comparable position.
• It is not difficult for you to keep a cool head, a smile on your lips and an overview in busy situations
• You can articulate yourself confidently and fluently in German and English
• You are familiar with the current Microsoft Office applications and can also familiarise yourself with new programmes.

Some good reasons to join our team:

• Work in a versatile job with a high degree of personal responsibility and globally challenging tasks
• Participate in a professional, international team with flat hierarchies and short decision-making processes
• Experience a cooperative and respectful corporate culture with fun at work and room for your own ideas
• Use the opportunity to learn, develop and grow with the support of our entire international team
• Benefit from competitive compensation structures and a wide range of social benefits

Centric Software provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status or genetic information.